Google Workspace vs Microsoft 365 Business

Microsoft 365 Business wins on privacy, they tie on price and they tie on features. Every fact below was checked on or before 22 October 2026.

Google Workspace or Microsoft 365 Business: which should you choose?

Google Workspace is the better pick if you want more built in, including catch-all address as well as CalDAV and CardDAV sync and more years of history: it started in 2006.
Choose Microsoft 365 Business if you want your mail kept in the UK data centres for UK tenants (London, Cardiff, Durham); to pay less: £5.40 per user a month, yearly, ex VAT; and more space for your mail: 50 GB.

Feature	Google Workspace	Microsoft 365 Business
Overall	2.0	2.5
Privacy	0.0	1.0
Price	2.5	2.5
Features	5.0	5.0
Cheapest plan	Business Starter £5.90 per user a month, yearly, ex VAT	Business Basic £5.40 per user a month, yearly, ex VAT
Free plan	No	No
Storage	30 GB	50 GB
Your own domain	✓ Yes	✓ Yes
End-to-end encryption	No	No
Company based in	United States	United States
Your data is kept in	Choice of region only on Business Plus and above	UK data centres for UK tenants (London, Cardiff, Durham)
Founded	2006	2011
Free trial	14 days free	One month free on some plans
Funded by advertising	Yes, or its parent company is	Yes, or its parent company is
Works in any mail app	✓ IMAP and SMTP	✓ IMAP and SMTP
Calendar and contacts	✓ Yes	✓ Yes
Aliases	Yes	Yes
Open-source apps	No	No
Sign up without ID	No	No
White label	No	No
Reader offer	Offer 10% off your first year	None
Last checked	22 October 2026	22 October 2026

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Where they differ

Cheapest plans: Google Workspace Business Starter, £5.90 per user a month, yearly, ex VAT. Microsoft 365 Business Business Basic, £5.40 per user a month, yearly, ex VAT.
Space: Google Workspace gives 30 GB of storage, Microsoft 365 Business 50 GB of storage.
Google Workspace keeps your mail in Choice of region only on Business Plus and above, while Microsoft 365 Business keeps it in the UK data centres for UK tenants (London, Cardiff, Durham).

Google Workspace and Microsoft 365 Business: your questions

Is Google Workspace more private than Microsoft 365 Business?

Microsoft 365 Business scores 1 out of 5 for privacy and Google Workspace 0. Microsoft 365 Business gives you your mail kept in the UK data centres for UK tenants (London, Cardiff, Durham).

Is Google Workspace cheaper than Microsoft 365 Business?

Microsoft 365 Business is cheaper. Its Business Basic plan is £5.40 per user a month, yearly, ex VAT, against £5.90 per user a month, yearly, ex VAT for Google Workspace's Business Starter. Check the renewal price before you pay, as some first-year prices go up.

Can I use my own domain with Google Workspace or Microsoft 365 Business?

Yes, both do. Google Workspace: Yes. Microsoft 365 Business: Yes.

Where is my email stored with Google Workspace and Microsoft 365 Business?

Google Workspace keeps it in Choice of region only on Business Plus and above. Microsoft 365 Business keeps it in the UK data centres for UK tenants (London, Cardiff, Durham).

Prices and the latest news

27 July 2026 Microsoft 365 Business: £5.40 (UK price change from 1 July 2026)
1 June 2026 Microsoft 365 Business: £4.90

The latest headlines: Google Workspace news · Microsoft 365 Business news.

Not sold on either? Try these

Google Workspace vs mailbox.org · Microsoft 365 Business vs mailbox.org · Google Workspace vs Proton Mail for Business · Microsoft 365 Business vs Proton Mail for Business · Google Workspace vs Tuta Business · Microsoft 365 Business vs Tuta Business

How to switch

Switching takes an evening to set up. Follow the steps for your direction: Google Workspace to Microsoft 365 Business · Microsoft 365 Business to Google Workspace.