Switch from Mailfence to Gmail: step by step

How to move your mail, contacts and address from Mailfence to Gmail without losing anything. Most moves take an evening to set up, then a few weeks of forwarding.

Moving fromGmailOutlook.comiCloud MailProton MailFastmailTutamailbox.orgPosteoZoho MailGoogle WorkspaceMicrosoft 365 BusinessMailfenceStartMailRunboxAnother providerMoving toGmailOutlook.comiCloud MailProton MailFastmailTutamailbox.orgPosteoZoho MailGoogle WorkspaceMicrosoft 365 BusinessMailfenceStartMailRunboxAnother provider

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1. Before you start

   • Check where your address lives. If it ends in @mailfence.com, it belongs to Mailfence and stays there: you'll forward your mail and tell people your new address. If it's on your own domain, like you@yourname.co.uk, it comes with you: you'll change a few DNS settings.
   • Check the space you need. See how much mail you have in Mailfence, and compare it with Gmail's plans (the cheapest is Free (Google One 100 GB for more space), Free; 100 GB about £1.59–£1.99 a month, with 15 GB).
   • Read the small print. Gmail's page covers exporting, cancelling and refunds under "Before you sign up".

2. Open your Gmail account

   Sign up on Gmail's website (Free), and turn on two-step sign-in straight away. You'll find the link on Gmail's page: Gmail.

3. Bring your mail across

   Copy it with a mail app. Add both accounts to a mail app over IMAP (Thunderbird is free, for Windows, Mac and Linux), then drag your folders from Mailfence to Gmail. It's slow for a big mailbox, but it works with almost any provider. Thunderbird ↗

   Your old mail stays where it is while it's copied, so nothing is lost if you need to start again.

4. Move your contacts and calendar

   Export your contacts as a .vcf file and each calendar as an .ics file from Mailfence, then import them into Gmail. Most providers have both options in their contacts and calendar settings.

5. Keep your @mailfence.com address working

   1. Forward new mail. Look in Mailfence's settings for automatic forwarding, and add your new address.
   2. Tell people. Send your new address to the people who matter, and add it to your email signature.
   3. Update your sign-ins. Change the email address on your bank, shopping, social and work accounts. A password manager's list of saved sign-ins is the quickest checklist.
   4. Keep the old account open for a while. Mail will keep arriving there for months. Sign in now and then so it isn't closed for not being used.

6. Check everything arrived

   • Compare the number of emails in each folder on both sides.
   • Send a test email to your new address from another account, and reply to it.
   • Check that mail forwarded from Mailfence is arriving, and isn't going to spam.

7. Close Mailfence, when you're ready

   Wait at least a month, until nothing new arrives there. On a free account you can leave it open with forwarding on instead. Before you close a paid account, download a last copy of your mail.

   From Mailfence's page: Mailfence.

I checked the providers' help pages on 24 October 2026. Menus move, so if a step doesn't match what you see, tell me and I'll update it.

Moving to Gmail from somewhere else? Outlook.com to Gmail · iCloud Mail to Gmail · Proton Mail to Gmail · Fastmail to Gmail · Tuta to Gmail · mailbox.org to Gmail · All switching guides